Some project management tools are better suited for SEO than others. The right SEO project management software will help you:
- Create better and more structured SEO plans
- Allocate and manage resources
- Organize and centralize project data
- Track tasks and time
- Communicate and collaborate on projects
- Integrate multiple applications
While some tools fall behind in features like communication and collaboration, others have poor integration capabilities which can be a drawback for expansion.
In this article, we’ll talk about the six best SEO project management software you need to stay organized, hit deadlines, and drive meaningful results every time.
1. Asana
Source: Asana
Asana is a well-known SEO project management software solution for complex projects. Its virtual workspace allows you to set and manage strategies, tasks, goals, and expectations.
Users, especially larger teams, find Asana’s to-do list approach beneficial for breaking down and organizing complex projects. The PM tool can also be used to assign and manage workloads, monitor ongoing projects, and track individual progress.
Asana integrates with a bunch of other apps and platforms, allowing businesses to scale without the need for another project management software.
Moreover, Asana offers a free plan for individual teams of up to 15 members. This tier includes 100MB of storage per user, unlimited tasks, projects, and messages.
Why Asana is Best for SEO
- Task management: Asana’s forms can create and customize standard workflows tailored to SEO processes.
- Automates workflow: It replaces strenuous, manual tasks with rule-based automation.
- Robust reporting: Asana’s dashboards, graphs, and charts offer real-time reporting, allowing you to optimize your campaigns further.
- Integrations: Asana integrates generously with hundreds of apps and tools, including Dropbox, Salesforce, Google Drive, and MS Office.
Asana’s Limitations
- Its unintuitive design makes it hard for most users to navigate.
- It lacks time-tracking functionality, making it difficult to allocate resources or bill clients.
- It offers too many advanced features which can be overwhelming for small teams.
Pricing
- Free with limited features for individuals and small teams
- Paid plans start at $10.99/user/month (billed annually)
2. Nifty
Source: Nifty
Next on this list is Nifty, an SEO PM tool that combines functionality with simplicity. With a simple, interactive dashboard, Nifty lets you focus on work and stay on the same page with your team members.
Most SEO professionals use this PM tool to set smart goals for their clients to achieve better results. These goals range from strengthening domain authority and increasing organic traffic to growing leads and boosting sales.
Nifty’s key performance indicators (KPIs) ensure your SEO efforts are not neglected. They help you monitor and assess the results of your SEO efforts, allowing you to see when progress is slow, identify tactics that are not working, and make strategic changes.
Getting started on Nifty is free. Premium features like team chat, recurring tasks, milestones, and task dependencies are also accessible in the free plan.
Why Nifty is Best for SEO
- Simple and intuitive: Clean interface and scalable layout let you track your activities and time logs across projects.
- Simple and intuitive: Clean interface and scalable layout let you track your activities and time logs across projects.
- Project planning: Lets you stay organized. You can create tasks, assign them, set milestones, set due dates, and collaborate so that nothing is left undone.
- Automates workflow: Nifty helps you save time on repetitive tasks so you can focus on other important aspects of your SEO.
- Native integrations: Nifty integrates with over 2,000 applications, allowing you to push and sync data across tools without workflow disruption.
- Seamless collaboration: Everyone involved in a project can view, comment on, and edit Documents and act on feedback in real time to ensure progress.
Nifty’s Limitations
- Too many menus can be overwhelming for users
Pricing
- Free forever for individuals and unlimited team members
- Paid plans start at $7/user/month (billed annually)
3. Trello
Source: Trello
Another robust SEO project management software worth checking out is Trello, a visual collaboration tool for businesses of all sizes, especially startups and small teams looking for simplicity in a tool.
You can use Trello to create a shared perspective for your team on any SEO project. This lets you manage ongoing cards (tasks), see who is working on them, and track the progress of each task. Plus, cards can be customized with team members, checklists, labels, and due dates.
While an entire team can try Trello for free, premium plans offer users additional features like automation, integrations, and other robust functionality.
Why Trello is Best for SEO
- It’s intuitively simple: Trello has no learning curve. Log in, join a team, and monitor progress across all projects in real time.
- Works across teams: From marketing and sales to operations and HR, Trello fits into individual team design and customization needs and work styles.
- Integrations: Trello integrates with 100+ apps and tools, including Jira, Slack, and Google Drive.
- Flexible: Trello is useful for simple projects and large, complex campaigns.
- Collaboration: Trello lets teams collaborate through boards, cards, and lists.
Trello’s Limitations
- It might not be the right tool for those who don’t like Kanban boards.
- Trello may be too simple for larger and more complex SEO projects.
Pricing
- Free with limited features for individuals and teams
- Paid plans start at $5/user/month (billed annually)
4. Monday.com
Source: Monday
Managing SEO projects is not easy without tools like Monday.com. With this SEO PM tool, you can create custom workflows to boost your team’s efficiency and productivity.
Monday boards offer multiple viewing options — Kanban, Gantt, chart, map, calendar, timeline, and file — for managing SEO projects seamlessly.
Users have access to loads of customizable templates that allow them to streamline workflows. And the best part is that Monday is available (with unlimited boards and workflows) for free.
Why Monday.com is Best for SEO
- Keyword research templates: Offers intuitive, customizable templates for SEO and PPC keyword research.
- SEO content planning: From content planning to executing your content plan, Monday comes with everything you need to rank on search engines.
- Collaboration: Brainstorm ideas with team members and work together on projects, data, and reports.
- Integrations: Integrates with 200+ applications in a single click, allowing you to connect your favorite apps and work smarter.
Monday’s Limitations
- The initial setup can be overwhelming.
- Its mobile app lacks flexibility. It doesn’t simplify the daily tasks of individual team members.
Pricing
- Free with three boards and unlimited workflows for up to two seats
- Paid plans start at $9/user/month for a minimum of three users ($27/month; billed annually)
5. Wrike
Source: Wrike
SEO teams and agencies looking to complete large, complex SEO projects effectively will prefer Wrike due to its deep customization capabilities. It offers workload views, Gantt charts, custom dashboards, and other project viewing options.
With Wrike, handling large-scale SEO audits and implementation is easier. The platform’s real-time updates and reporting feature also keep stakeholders informed about the progress of their projects.
Wrike’s custom workflow feature helps users track SEO fixes from the discovery stage (when an issue is identified) to the completion stage (when the issue is resolved).
Why Wrike is Best for SEO
- It is designed to promote natural workflow, making it easy to use.
- Prioritizes tasks: Re-arrange tasks by bringing those with the highest priority to the front. This ensures you don’t miss deadlines.
- Advanced features: Wrike is built with robust functionality for Gantt charts, task management, and real-time newsfeeds.
Wrike’s Limitations
- You can only add a new team member at a time and assign tasks manually, which is time-consuming.
- New users may find it hard to navigate Wrike for the first time.
Pricing
- Offers a 14-day free trial for teams getting started
- Paid plans start at $9.80/user/month
6. Celoxis
Source: Celoxis
Celoxis is the last SEO project management software on this list. Due to its granular and big-picture views, SEO professionals use this tool to run large campaigns and manage multiple clients.
Some of the robust features of this PM tool include customizable dashboards, resource management, and financial tracking. With the custom fields, users can track their keyword rankings in search engines.
While Celoxis offers a 14-day free trial, the account can be customized to meet individuals’ needs. Premium features in the free trial help you achieve your SEO goals seamlessly.
Why Celoxis is Best for SEO
- User-friendly interface: Celoxis features are easy to use. Teams can effectively tackle SEO projects without sacrificing usability.
- Customizable Views: Users can customize their views to meet their specific SEO project needs.
- Enough reporting features: Tracking, budgeting, and resource management keep you on track.
- Resource Workload Charts: These help SEO agencies manage their teams more efficiently.
Celoxis’ Limitations
- The initial setup can be complex for most users.
- Users need more time to get used to Celoxis’s extensive features.
Pricing
- Offers a 14-day free trial with customizable account to meet user needs
- Paid plans start at $15/user/month (billed annually)
Get Started with the Right SEO Project Management Software
These are just some of the best project management software for SEO teams looking to streamline their efforts and drive profitable results. However, your SEO project scope will determine which of these tools suits your needs. Feel free to sign up with any of these tools and manage your SEO projects more effectively.